Unlock the Secrets of Hiring: Key Metrics to Measure Success

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Hiring the right people is essential for the success of any business. But how do you know if you’re making progress towards that goal? Simply posting job ads and conducting interviews is insufficient to ensure successful hiring. Key hiring metrics are needed for the next step.

To crack the code of successful hiring, you need to track key metrics to help you measure your progress and improve your hiring process. 

In this blog post, we’ll explore the essential metrics to track to optimise your hiring and build a high-performing team. Whether you’re a small business owner or an HR professional, these metrics will provide insights into your hiring process. They will also help you make data-driven decisions to improve your hiring success.

The key hiring metrics you should be tracking:

  • Time To Hire
  • Cost Per Hire
  • Candidate Experience
  • Hire Quality
  • Retention Rate
  • Diversity & Inclusion

These metrics give a comprehensive view of your hiring process. They allow you to identify areas for improvement and optimise your recruitment strategy. 


Time-to-Fill is the time elapsed from when a job is posted to when a new hire fills it.

How to Measure Time-to-Fill:

Measuring Time-to-Fill is crucial as it reveals the efficiency of the recruitment process. A high time-to-fill indicates issues with attracting or retaining top talent. This can lead to prolonged vacancies and increased costs.

To calculate Time-to-Fill, divide the number of days from job posting to job acceptance by the number of hires.

Best practices for reducing time to fill 

To reduce Time-to-Fill, organisations can adopt best practices, including: 

– Streamlining the application process; more information can be found on this blog.  

– Providing clear job descriptions. 

– Leveraging Data Analytics to find patterns with the roles that are hardest to fill. 

– Regularly assessing and improving the recruitment process.


Cost-per-Hire is the total cost of the recruitment process divided by the number of hires made.

How to measure Cost-per-Hire

Measuring Cost-per-Hire is key as it provides insight into the financial impact of the recruitment process. High cost-per-hire indicates inefficiencies in the recruitment process and impacts the bottom line.

Calculate cost-per-Hire by adding up all recruitment costs, such as:

– Advertising 

– Hiring Bonuses

– Relocation Expenses

– Agency commissions. 

How to reduce Cost-per-Hire

To reduce Cost-per-Hire, organisations can adopt best practices such as 

– Leveraging Technology and data analytics to optimise the overall process and identify inefficiencies. 

– Using cost-effective recruitment channels. 

– Streamlining the application process and removing bottlenecks, thereby saving the time used by staff.

– Regularly assessing and improving the recruitment process.

Applicant-to-Hire Ratio:

The Applicant-to-Hire Ratio is the number of applicants compared to the number of hires made.

How to Measure Applicant-to-Hire Ratio

Measuring the Applicant-to-Hire Ratio is important as it tells you how effective the recruitment process is. A low ratio can show inefficiencies in attracting and evaluating talent.

How to Calculate Applicant-to-Hire  

Calculate the Applicant-to-Hire Ratio by dividing the number of hires made by the number of applicants.

How To Improve Applicant-to-hire Ratio

To improve the Applicant-to-Hire Ratio, organisations can adopt best practices such as: 

– Improving job descriptions to attract more quality candidates.

– Streamlining the application process using candidate screening tools.

– Providing clear communication to potential applicants. 

– Regularly assessing and improving the recruitment process.

Employee Turnover:

Employee Turnover refers to the number of employees who leave an organisation and are replaced by new hires.

How to Measure Employee Turnover

Measuring Employee Turnover is important as it provides insight into the stability of the workforce and how effective employee retention strategies are. High turnover can result in increased costs and decreased productivity. It’s also worth remembering that retaining staff is far easier than attracting and hiring new staff. 

How to calculate Employee Turnover

Divide the number of departures by the average number of employees during that time.

How to Reduce Employee Turnover

Organisations can adopt best practices such as

1. Creating a positive workplace culture, 

2. Offering competitive compensation and benefits.

3. Providing opportunities for growth and development.

4. Regularly assessing and improving the employee experience.

Employee Satisfaction

Employee satisfaction refers to how employees are content with their job, work environment, and organisation. It measures how well an employee’s needs and desires are met.

Importance of Measuring Employee Satisfaction: 

Measuring employee satisfaction is crucial as it helps companies understand the level of engagement and happiness of their employees. 

A satisfied workforce is more productive, motivated, and less likely to leave the company, leading to lower turnover rates and reduced costs associated with hiring and training new employees. 

Measuring employee satisfaction also helps organisations identify areas that need improvement and make changes to create a more positive work environment.

How to Measure Employee Satisfaction: 

There are various methods to measure employee satisfaction, including

Surveys: Distribute anonymous surveys to employees to gather their opinions and feedback on various aspects of the workplace.

Focus groups: Hold focus groups to discuss specific topics and gather information on employees’ experiences and attitudes.

Exit interviews: Conduct interviews with departing employees to understand why they are leaving and gather information on their experiences while working there.

One-on-one meetings: Meet regularly with employees to discuss their satisfaction and gather feedback.

Best Practices for Improving Employee Satisfaction:


Encourage open and honest communication between employees and management.

Recognition and rewards: 

Recognise and reward employees for their organisational contributions.

Employee development: 

Provide opportunities for employees to develop and advance their careers.

Work-life balance:

Offer flexible work arrangements to help employees balance their work and personal lives.

Health and well-being: 

Offer programs and benefits that support the health and well-being of employees.

Involvement and empowerment: 

Encourage employees to participate in decision-making and give them the tools they need to do their jobs.

Diversity & Inclusion

The Diversity & Inclusion metric is a crucial hiring metric that measures the diversity of the candidate pool, the hiring process, and the overall workforce. 

This metric ensures that organisations attract a diverse range of candidates. It also helps ensure the hiring process is fair and inclusive for all applicants, regardless of their race, gender, age, ethnicity, sexual orientation, or any other protected characteristic.

How to Measure Diversity & Inclusion

The D&I metric can be broken down into several sub-metrics: 

1. The diversity of the candidate pool. 

2. The diversity of the hiring team.

3. The diversity of the new hires.

4. The retention rate of diverse hires. 

Tracking these organisations can gain a comprehensive view of their D&I initiatives and identify areas for improvement.

Best Practices for Improving Diversity & Inclusion

If an organisation finds that its candidate pool lacks diversity, it may need to expand its recruiting efforts to reach a more diverse audience. 

If the hiring team is not diverse, they may need to implement unconscious bias training to ensure that all candidates are evaluated fairly. 

Suppose new hires from diverse backgrounds are not staying with the organisation. In that case, they must re-evaluate their onboarding process and company culture to ensure all employees feel included and valued.

Reducing bias is also a good way of improving diversity.


In conclusion, monitoring and tracking key hiring metrics such as Time-to-Fill, Cost-per-Hire, Applicant-to-Hire Ratio, and Employee Turnover is crucial for any organization that seeks to maintain a productive workforce. 

These metrics provide valuable insights into the hiring process and enable organizations to make informed decisions that drive continuous improvement. 

By prioritizing and optimising these metrics, organizations can increase their hiring practices’ efficiency, effectiveness, and cost-effectiveness. This will lead to more achievement of their business goals. Thus, organisations must focus on these key metrics to ensure they are on the right path towards a thriving and productive workforce.

Further reading and research  

Here are some links to research and further reading about the key metrics discussed in this post:







Applicant-to-Hire Ratio:



Employee Turnover:



These resources provide a deeper understanding of the concepts discussed in this post and can help organisations take a data-driven approach to hiring success.

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